A community football club was running registrations, squads, fixtures and subs across paper forms, spreadsheets and chat threads. We built them one system for all of it.
The club's volunteers were spending their evenings on admin instead of football. Player registrations came in on paper, team sheets were texted around, fixture lists were a spreadsheet only one person could edit, and subs were chased in a group chat.
We built the club a custom management system shaped around how a grassroots club actually works. Players and parents register online, coaches manage squads and availability from their phones, fixtures update everyone automatically, and subs are recorded against each member so the treasurer can see the position at a glance.
No plugin marketplace, no upsells. Each point below ships with the plan.
Every player, parent and volunteer in one register, with the details the club actually needs.
Coaches manage squads, positions and availability from their phone on match day.
One fixture list that everyone sees, updated once instead of re-sent to every group chat.
Payments recorded against each member so chasing money stops being guesswork.
A community club has no IT department, so the system had to be obvious to use and impossible to break. Screens were designed around the jobs volunteers actually do — register a player, pick a squad, mark a payment — rather than around a database. Ceejay hosts, maintains and supports the system, so the club never has to think about the technical side.
Because member records, history and fixtures all live in one place, a new season is a rollover, not a rebuild. The same approach works for any membership organisation: sports clubs, associations, societies and community groups that have outgrown paper and spreadsheets.
Tell us how your club works and we will show you what your own system could look like.
Ceejay Intelligence builds custom business software around the way your company works.
